Business Email - Are You Receiving All Your Mail?

Do any of these questions sound familiar?

"I'm not receiving my email today!"
"Is there any way to cut back on all the SPAM email that gets sent to me?"
"My colleague sent me an email 15 minutes ago and I have not received it, where is it?"

Advanced Access provides 'email forwarding' accounts for our website clients.  This means that we give you a 'mask' for your domain name (John@MyDomain.com) that will forward all of your email to your 'real' email account (i.e. John584425@Earthlink.net).  When you advertise an email address that matches your domain name, you are branding yourself and keeping YOUR name in front of potential clients.  Why advertise 'Earthlink' or 'AOL' when you can use your email mask as another opportunity to advertise YOUR business?  Branding an email mask is also more convenient if you decide to change your email provider.  If you have been advertising your AOL email address for the past year and decided to switch your provider to Earthlink you would have to spend lots of time notifying your clients, family and friends about the change. With an email forwarding service, your mask will remain the same and you can change your underlying email provider without any need for notification.

Email forwarding has always been an easy solution in the past.  However, over the past few years email SPAM has become a bigger problem.  The forwarding of your email can, at times, introduce at least a 5 to 10 minute delay in delivery. Since the email must be delivered to our servers, then re-addressed and sent back out to the final destination, Advanced Access acts as the middle man in delivering your email.

The final destination servers determine what the actual delivery time frame will be. The final destination servers are your email providers - companies such as Earthlink or AOL.  Our servers attempt to deliver the email message when first received by our servers.  If the message can not be delivered to your destination server immediately, our servers try for 1 minute intervals for 15 minutes, then the server attempts to deliver the email randomly for the next four days, usually trying at least once per hour.

To give you an idea of how MUCH SPAM is generated, in ALL of the email that our servers forward, 65% of that email is SPAM, and 35% is legitimate business.  ISP’s do not like spam and viruses going through their servers.  They won't accept it.

When these ISPs receive SPAM from our servers they will do whatever they can to stop the flow.  In some cases, if the ISP receives more than a 'certain' amount of SPAM they will not allow any additional email to come through from our servers.  This happened last month as we were blocked for several days by a popular ISP which resulted in several days of lost email.  Many clients were able to quickly forward their email to another host but not until they realized they were not receiving their email. 

Again, as Advanced Access is the middle man in all of this, the ISP thinks that we are sending the SPAM.  Without a middle man, the bad 'SPAM' servers would be penalized and the 'legitimate' business servers would get through.  (Of course, there is no clear-cut way to know who is legitimate or not legitimate.  Thankfully we don't make those rules!)

A good solution would be to set up a POP account where you remove the middle man.  A POP account is an email box that allows you storage to hold your emails.  There are many POP accounts to choose from -- some are free but come with limitations or limited options. 

Remember that this is your business. You need to be able to focus on your business and not have to worry your email. 

Advanced Access recommends eMailPLUS by Internet Crusade.  You might remember that Internet Crusade also offers the e-PRO Certification Course which is recognized nationwide and endorsed by the National Association of REALTORS®.

eMailPLUS is a viable solution to a) keep your branded email; b) receive all your email all the time; c) receive 30MB of storage space; and d) have as much control over the delivery of your email as you wish.

To order eMailPLUS today, go to internetcrusade.com/products/DeluxeEmailAccounts.asp

If you would like to speak with an Internet Crusade Internet Advisor about eMailPLUS, please call 619-283-7302 or send an e-mail to e-mailProducts@InternetCrusade.com

Keep Reading for a Summary of eMailPLUS features...

• eMailPLUS gives you 30 MB of storage space .............. Many email hosting companies only allow you 5-6MB of space.  Internet Crusade's eMailPLUS notifies you as your account fills up helping to keep messages from being returned to sender.
   
• eMailPLUS scans all incoming messages for Viruses .............. While this is definitely NOT a substitute for your own Virus protection, it is a good first line of defense. Instead of receiving virus warnings from your Virus protection (on your computer) telling you to quarantine or attempt to repair a virused message... eMailPLUS scans all messages for viruses as they arrive at the server (the message is blocked at the server).
   
• All incoming messages are scanned for SPAM ............. As you know, many ISPs are filtering (and rejecting) messages in an attempt to cut down on SPAM.  Most SPAM control programs are simple: They run a few tests, and for each test, will either deliver the E-mail, bounce it (which most are doing), or add a warning to the headers. With Declude JunkMail, however, Internet Crusade have a "weighting" system that allows them to use a series of SPAM tests, while helping make sure that legitimate E-mails gets through.
   
• The eMailPLUS system is set to scan all incoming messages. They do not filter and or reject email, but they do label the message (in the subject area) when a trigger point is hit. The message is tagged as SPAM Warning: Medium with a weight of 10 or more (until 20) and then we label the message as SPAM Warning: High when it comes up with a WEIGHT of 20 or more. Internet Crusade also indicates in the header of the message the different tests that failed.
   
• As mentioned, eMailPLUS does not reject any of the eMail, every piece of eMail is delivered..., though, you might soon agree that "all" of the messages tagged as High aren't needed, and can easily be blocked at the Server level.
   
• eMailPLUS will work with any existing eMail system.
  
  Please keep in mind that eMailPLUS can be added to anyone's eMail account (which is usually at their ISP). If one of their customers has an account at Earthlink, they can purchase eMailPLUS and put it between the Internet and Earthlink and take advantage of all the eMailPLUS management features....
   
• eMailPLUS has unlimited eMail aliases.  Create eMail aliases (eMail addresses) which can be forwarded to any e-mail address (or program) on the Internet or any Mailbox you have created.
   
• eMailPLUS has unlimited Rules (filters) both Inbound and Outbound.  With this feature you can scan any message (both Inbound and Outbound).
  
  We can direct the Postmaster to:
  
  ---- not deliver any mail with sexually explicit material
  ---- not deliver any mail from a particular source
  ---- not deliver any mail with specific word(s) in it
  ---- or to deliver any of these to any e-mail address (or program) on the Internet or any Mailbox you have created
• eMailPLUS has unlimited mailboxes.
  
  Create as many mailboxes (folders) as you need... Maybe one for each listing. Maybe one for each buyer or seller.
   
• eMailPLUS has unlimited AutoResponders ............ Create a unique AutoResponder for each mailbox (folder).
   
• eMailPLUS has a vacation message.
  
  Create a vacation message that will only be delivered once to each address. You have access to a list of eMail addresses that a vacation message was sent to.
   
• eMailPLUS has unlimited eMail addressing ............ If you use this feature, anything at your Domain will be delivered to any e-mail address (or program) on the Internet or any Mailbox you have created...
   
• eMailPLUS has SMTP authentication.
  
  eMailPLUS has a SMTP authentication server so you can use it to send messages. This is important if your ISP is imposing restrictions like limiting the number of messages you can send at one time or the use of your own domain in your reply address. eMailPLUS is a perfect match for AOL users as AOLers can use AOL to access the Internet and eMailPLUS to manage their communications.

Here’s what one of our valued clients, Pat Haddad, has to say about eMailPLUS:

As a very satisfied Advanced Access client, I receive numerous e-mail contacts from my web site every single day.  A problem with my e-mail account equates to thousands of dollars down the drain!  After two incidents of e-mail problems, frustrated with the provider and set up I was using, I decided to do some research & find a permanent solution. Internet Crusade's EmailPLUS has been a life saver. No more down time for my e-mail and no more lost contacts.  The best customer support on the planet--I never feel stranded or helpless.  They are there night or day, weekday or weekend.  If they determine the problem is not being caused on their end--and it never is, they go to great lengths to determine the cause.  Internet Crusade is all I had hoped for & more!

Pat Haddad, GRI, e-PRO
REALTOR®/Associate Broker
Keller Williams Indianapolis Metro North
(317)840-7555 Cell   (317)216-8792 VM
Pat@PatHaddad.com
 

As part of your purchase, you will be subscribed to an online discussion forum designed to explore the many applications of eMailPLUS and answer your questions. You will be a part of the eMailPLUStalk community.

If, today, you would like to join the eMailPLUStalk forum where eMailPLUS users who want to maximize their Client Communications share their information, simply send a message to eMailPLUStalk@InternetCrusade.com with the word Subscribe in the Subject line.

To order eMailPLUS today, go to internetcrusade.com/products/DeluxeEmailAccounts.asp

If you would like to speak with an Internet Crusade Internet Advisors about eMailPLUS, please call 619-283-7302 or send an e-mail to e-mailProducts@InternetCrusade.com

Read the following from real estate professionals who are using Advanced Access' Marketing Tips to their advantage:

Advanced Access
8101 East Kaiser Blvd, Suite 300 Anaheim, CA 92808
Toll Free: (866) 518-1571
Monday - Friday, 7:00 am - 6:00 pm (Pacific)
Saturday & Sunday, 7:00 am - 4:00 pm (Pacific)
Email: Support@AdvancedAccess.com
Website: www.AdvancedAccess.com

Back to Main Page